Chandigarh Property Records Digitization Gets March Deadline
Chandigarh's Deputy Commissioner and Estate Officer Nishant Kumar Yadav has set a firm March deadline for completing the digitization of all property records. He issued this directive during a review meeting on Monday, emphasizing the need for absolute accuracy throughout the process.
Strict Quality Checks Mandated
Yadav instructed the implementing agency to maintain zero tolerance for any errors. He stressed that strict quality checks must be implemented at every single stage of the digitization work. The officer made it clear that quality control norms cannot be compromised under any circumstances.
Yadav personally visited the estate office and sub-registrar office to assess the ongoing scanning work. He examined both the pace of progress and the quality of the digitization process. Assistant Estate Officer and representatives from Capital Record Centre Pvt Ltd accompanied him during this inspection.
Current Progress Revealed
The executing agency provided detailed updates about the current status of the project. Scanning work actually began last September, according to their report. At the estate office, workers have scanned 16 lakh papers out of a total 20 lakh property-related documents.
The sub-registrar office shows even more progress with 17 lakh papers already digitized from their collection of 26 lakh documents. These numbers represent significant advancement in the ambitious digitization initiative.
Three Key Offices Targeted
The Union Territory administration has identified three crucial public record offices for this major reform project. These include the sub-registrar office which handles registry records, the estate office managing property records, and various revenue offices containing revenue records.
Officials explained that the digitization process involves multiple carefully designed stages. First comes systematic scanning of all physical files, followed by thorough proofreading of the scanned data. Then stringent quality checks occur before finally creating authenticated electronic files.
Multi-Layered Verification System
This multi-layered mechanism aims to ensure complete accuracy and reliability of the digital records. The system also focuses on long-term preservation of important documents. During his review, Yadav repeatedly emphasized that rechecking and verification remain absolutely crucial components of the process.
He noted that the digital database will see extensive use for reference purposes, verification activities, and service delivery to citizens. Therefore, maintaining flawless quality becomes essential for the project's success.
Transparency and Efficiency Goals
The Deputy Commissioner directed the agency to complete all remaining work within the approved timeline. He highlighted how this project will significantly improve transparency in property record management. Efficiency in accessing public records should see substantial enhancement as well.
Digitization promises several additional benefits beyond just better access. The initiative should save considerable physical storage space currently occupied by paper documents. Retrieval of records will become much faster once the digital system becomes operational.
Enhanced Safety and Coordination
Document safety receives a major boost through digitization, protecting important records from physical damage or loss. The project will create a permanent digital repository that strengthens coordination between different government departments. Citizen services should improve substantially as a result.
All concerned officers have received instructions to monitor progress closely. They must submit periodic status reports to ensure timely completion of the digitization work. Adherence to established quality standards remains a top priority throughout this important government initiative.
